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1
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Introduction by Chair
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2
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Police Report
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There was no police report this month.
Kev stated that he had examined the stats and there was nothing of significance to report. It has been very quiet and the police were encouraged by that.
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Alan reported that some residents of Wellside Wynd had been driving badly, and asked if the Police could write a letter asking people to drive more slowly and carefully. Alan is to ensure that any complaints are recorded in the police system. Colleen said that a similar incident had resulted in the Police speaking to residents.
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Alan
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Kev was asked if the police could do anything about road signs that had been damaged, but not repaired. There was also an issue with road signs obscured by trees. Kev advised that he would report these issues to the Local Authority liaison officer.
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Kev
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An attempted assault appears to have gone unreported. Alex to chase.
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Alex
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3
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Points from Member of the Public
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N/A
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4
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Attendees and Apologies
As Above
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5
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Matters Arising (not covered below)
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The topic of village centre parking was discussed. There is a problem with limited parking which is emphasised at school start and end times, and at times when popular events occur at school or community centre. The result is that overspill parking occurs in surrounding streets. The quality and safety of some of the parking is questionable.
Ian is to write to Peter outlining the problem and to request that ACC investigate a solution and that Peter makes an application for funding in September..
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Ian
Peter
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6
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Peter Stephen
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Broaddykes resident’s association have asked that no further action was required for a few months.
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Peter advised that Planning Gain for the development opposite the Four Mile amounted to £17,000. It was allocated to community facilities, but there was no guarantee that this would be for Kingswells. Barrie is to write to Peter to enquire how this money was to be used.
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Barrie
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The traffic lights at the Lang Stracht roundabout will change from permanent to part time and will be switched off from 9pm until 7am each day.
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The traffic issues at Dobbies will continue to be monitored. There is an option to install traffic lights at Dobbies expense, but this was not considered desirable unless it was necessary.
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The P&R is currently unmanned and the waiting room is permanently closed. The view was that this situation would not be acceptable in the winter when weather conditions may reduce the passenger numbers. The Bridge of Don P&R is unmanned, the waiting room is open to the public and it has not experienced any problems or vandalism. Peter will check and get back to KCC.
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Peter
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There is still no progress with the issues with the cameras at the P&R. Stan is to email Peter.
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Stan
Peter
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7
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Approval of Minutes
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The minutes of the previous meeting were approved.
Ron voiced his objection to the way the minutes were approved and issued to the public.
Barrie stated that the topic of the process to approve and issue the minutes had been discussed at length at previous meetings and in numerous emails. The procedure is to approve the minutes by email by majority and then to make the minutes public. At the following meeting the formal ‘approval of minutes’ gives any member who may not have been available for the approval to ‘issue to the public’ to include their comments.
Barrie explained that the reason for doing this was to make the minutes available to the public as soon as possible in the interests of openness and transparency. It also saves time at the main meeting as there have been very few occasions when the minutes were amended at the meeting. The procedure had been approved verbally by an ACC official attending a previous KCC meeting. He also wrote “KCC goes far and above normal practice in that it sends the draft Minute to all the Community Councillors for comment. That's an excellent practice, keeps everybody informed and nobody is left out.”
A vote was taken to determine if members approved the current procedure for approving and issuing the minutes. There were 8 votes approving the procedure, 1 vote against. Ron requested the following statement to be added to the minutes.
“I would like my dissent to be recorded in the minutes regarding how the minutes are approved.”
Barrie stated that as there was almost unanimous agreement on the process by which KCC approves and issues the minutes, this matter would not be discussed any further.
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8
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Planning
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It was noted that the planning application for Dobbies to create a display area for conservatories was made after construction was completed. Although there was probably no comments on the build there was an issue regarding Dobbies apparent disregard for the planning process. KCC had complained to Planning Department about this for previous developments in this area, but as no action was taken by ACC there was little point wasting more KCC time on this issue.
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9
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Accounts
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No change since last month
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10
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AOCB
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Alex has decided to ease back on the work he does for KCC and would like to pass on the role of Vice Chair to someone else. Barrie thanked Alex for his hard work in the past.
Barrie proposed Colleen as the new Vice Chair. This was seconded by Stan. There were no other nominations and Colleen was welcomed in her new role.
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Barrie is to write to Adventure Aberdeen to arrange a meeting to discuss the possible development of the field adjacent to their premises.
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Barrie
Stan
Ian
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The annual ‘walk about’ to identify maintenance issues around Kingswells is coming up. Stan is to check if there are any outstanding unresolved issues from last year. KCC members were asked about their availability and to report any known issues if they could not attend.
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Stan
KCC
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John reported that he was seeking quotes for the remaining work on the stonework for 2 No signs.
One sign has been partially pushed over. It is now possible to start planting, but this would be best done after the stonework.
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John
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Complaint
Barrie stated that she had received a letter from a member of KCC who felt that they had been spoken to in a disrespectful manner by another member, at the previous meeting.
As this issue had never been experienced before, Barrie had sought advice from ACC. The member, who was the subject of the complaint, had three options: to apologise, to retract, or to make no comment. The Chair had spoken with the member who had requested “no comment” to be minuted.
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Teamwork
Barrie emphasized the importance of teamwork and co-operation between members who should all be working together for the benefit of our community. While we encourage constructive debate on community issues, personal ‘point scoring’ and attritional behaviour towards others, is unacceptable.
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12
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Date of Next meeting:
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Next meeting will be on 9th August 2010 in coffee shop of Kingswells Community Centre.
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